Schedule of Meeting and Minutes

PAKISTAN CANVAS AND TENTS MANUFACTURERS AND EXPORTERSASSOCIATION (REGD)

Ref: PCTMEA-HO/2009/21507.                                    Dated: December 04, 2009.

MINUTES OF AN EMERGENT MEETING OF CENTRAL EXECUTIVE COMMITTEE OF PAKISTAN CANVAS AND TENTS MANUFACTURERS AND EXPORTERS ASSOCATION, NORTHERN ZONE, LAHORE HELD ON TUESDAY 24^TH NOVEMBER, 2009 AT HEAD OFFICE, 15/63, SHADMAN COMMERCIAL MARKET, AFRIDI MANSION, LAHORE.

An Emergent meeting of Central Executive Committee of Pakistan Canvas and Tents Manufacturers and Exporters Association, Northern Zone held at 03:00 p.m. on Tuesday 24^th November, 2009 at Head Office, 15/63, Shadman Commercial Market, Afridi Mansion, Lahore.

Following Members C.E.C. attended the meeting:

S.No.   Name of Participant.                             Designation:            

1-         Mr.Muhammad Jamil Chaudhry.           Vice Chairman.

2-         Mr.Ch.Rasheed Ahmad.                       Convener & Member C.E.C.

3-         Mr.Sh.Muhammad Tariq.                     Member C.E.C and Member

“Fund Raising Committee”

4-         Mr.Muhammad Ashraf Mehmood.        Member “Fund Raising Committee”

5-         Mr.Malik Muhammad Saleem.  Member C.E.C.

6-         Mr.M.Usman Arif Paracha.                      “           “

7-         Mr.Akbar Malik.                                      “           “           

8-         Mr.Irfan Hassan Sabri.                 “           “ 

9-         Mr.Kh.Nazimuddin,                              Member PCTMEA.

            M/s.Kh.Nasiruddin & Sons (Pvt) Ltd.,

            Lahore.                                   

Meeting started with the recitation of Holy Quran by Mr. Ch. Rasheed Ahmad, Member C.E.C. Mr.Muhammad Jamil Chaudhry, Vice Chairman, PCTMEA, chaired the meeting.                                                                                          

Following agenda items were taken-up for consideration:

Agenda Item No.1: TO CONSIDER THE PROPOSAL OF “FUND RAISING COMMITTEE” REGARDING “COLLECTION OF CONTRIBUTIONS”.

Secretary General informed to the house a meeting of “Fund Raising Committee” held on November 03, 2009 at factory premises of Mr.Sh.Muhammad Tariq.

He presented the committee’s proposal (Already sent to Mr.Shabab Ahmad, Chairman, PCTMEA on 05-11-2009 for consideration and necessary discussion) as well copies of minutes of C.E.C., Southern Zone’s meeting held on 14-11-2009 at Karachi for the consideration of the house. The house considered the matter and realized that to meet the Association’s expenses is the equal responsibility of all members of the Association. After due deliberations the house unanimously decided to collect the contributions annually (From 1^st April to 31^st March every year) from all the members PCTMEA as under:

1-         Corporate Member:              Rs.10,000/- Each per annum.

2-         Associate Member:               Rs.  5,000/- Each per annum.

Note: The Annual Subscription i.e.   Rs.  3,000/- (Rupees three thousand only) is mandatory for renewal of membership which is not inclusive in above contributions: 

Secretary General was directed to write letter to all members by requesting them for submission of their contributions as early as possible.                                                         

(i)  INCREASE IN MEMBERSHIP THROUGHOUT PAKISTAN.

The Members C.E.C., emphasized to increase the membership of the Association throughout the Pakistan. The participants of meeting were also of the view that all the members C.E.C. should use their sources to introduce the new members throughout the Pakistan.

Agenda Item No.2: TO INITIATE WORKING ON R & D SUPPORT.

With the permission of chair Mr.M.Ashraf Mehmood invited the attention of house towards this agenda who explained that International trends/specifications of tents are being changed by international donor agencies. Now they demand fire proof/fire retardant tents, fungus free tents, tents made of other than canvas like 100% polyester tents, 50% cotton 50% polyester fabric tents  etc. instead of ordinary/traditional tents. We need also the research in our sector to compete & survive in international market. He also emphasized that we should initiate working to seek R & D Support for canvas & its made-ups, tent should be declared as made-up of textile as well like readymade garments from concerned ministry. The secretary general was advised to download the Textile Policy 2009-10 to initiate working on R & D Support.

Agenda Item No.2 (A): REVISION OF PCTMEA STAFF SALARY

                                     ETC.

With the permission of chair Secretary General requested on behalf of PCTMEA Head Office Staff for the increment in their salaries. The House considered the request of PCTMEA Staff sympathetically and very kindly allowed 10% increment in their salaries with effect from 1^st September, 2009 the house also sanctioned the arrears for the months of September-October, 2009. The house congratulated to Secretary General for increments of Staff salaries who thanked to the house on behalf of PCTMEA Head Office Staff.   

Secretary General also presented a Loan application of Shaukat Hussain, Peon who was provisionally granted a loan of Rs.10,000/-(Rupees ten thousand only) by Mr.Muhammad Jamil Chaudhry, Vice Chairman, PCTMEA. The house very kindly sanctioned his loan as well.    

Agenda Item No.2 (B): TO REVISE THE VALUATION  

                                     COMMITTEE:

Secretary General invited the attention of house towards the agenda item and inquired about to revise the valuation committee. The participants of the meeting were of the view that more than 80% export consignments are being exported through Custom’s “CARE SYSTEM” as such no problem to attest/verify the value of export invoices and informed to Secretary General that there is no requirement to form or revise “Valuation Committee”.                   

Secretary General was directed that any sort of confusion in value, description etc. be consulted with Mr.Shabab Ahmad, Chairman, PCTMEA or Mr.Muhammad Jamil Chaudhry, Vice Chairman, PCTMEA.     

Agenda Item No.2 (C): TO CONSIDER THE LETTER OF M/S.KH.NASIRUDDIN & SONS (PVT) LTD., LAHORE.

With the permission of chair Secretary General presented a letter No.KNL-1/8/213 dated  04-11-2009 of M/s.Kh.Nasiruddin & Sons (Pvt) Ltd., Lahore regarding “Change of Representation of their company” in our Association. He also presented the Association’s letter No.PCTMEA-HO/2009/21480 dated 13-11-2009 written to them in this regard and requirements like Authenticated Form “29” filed with S.E.C.P, One name of Director, duly filled signed & stamped copies of “Signature Card Form” & “Unit Profile Form”. The house also endorsed the requirements for the change in this regard. The members C.E.C were also of the view that on submission of complete requirements the one representative of M/s. Kh.Nasiruddin & Sons (Pvt) Ltd., Lahore will automatically represent their firm in our Association as Member C.E.C for remaining period (Till 30-09-2010) in the place of Mr.Kh.Khalid Aziz.                           

Agenda Item No.2 (D): APPROVAL OF NEW MEMBERSHIPS.

With the permission of chair Secretary General presented the membership applications for final approval. The membership applications were examined carefully by the house & memberships of M/s.Malik Tentage & Textile Industries, Lahore & M/s.Ghousia Foods, Karachi, approved finally. 

There being no matter for consideration, meeting ended at 5:00 p.m. after tea and a vote of thanks to the chair.

Ijaz Hussain,

Secretary General. 

Distribution:    1- Minutes Book.

2-     To- ALL MEMBERS, PCTMEA, NORTHERN ZONE.

3-     Zonal Secretary, PCTMEA, Karachi.