Ref: PCTMEA-HO/2018/24952.                                                                            Dated: 16th July, 2018.

ALL MEMBERS OF THE ASSOCIATION:  

Re: NOTICE OF ANNUAL ELECTION - 2018-19.

Notice is hereby given under Article 15(a), Article 66 (x) & (xii) of the Association of PCTMEA, for Election of Central Executive Committee, to all members, that the Annual Election of the Association shall be held, as per Election Schedule enclosed herewith at following places:

   1 - For the Northern Zone at 15/63, Shadman Commercial Market, Afridi Mansion,

        Lahore.

   2 - For the Southern Zone at Room No.W-1, Dinar Chambers, West Wharf Read,

        Karachi.

The election shall be held for the following offices:

   1- (a) Northern Zone Committee : 06 Members.

   2- (b) Southern Zone Committee : 06 Members.

 

Following is enclosed for the election purposes -

Election Schedule-2018-19.      

ELIGIBILITY OF CASTING VOTES/PARTICIPATION IN ELECTION.

1 - Completion of two years membership of this Association.

2 - To furnish this Association proof of filing of a return of Income Tax-2017.

3 - Proprietor/Partner/Director will be eligible to cast the vote or a person not bellow the rank of

     General Manager authorized by board of Directors of firm/Company whose signature cards

     have been deposited with this office.

NOTE:  NIETHER POSTAL BALLOT NOR PROXY WILL BE ALLOWED.                                                                                                                      

EXPLANATION:

1-     The elections shall be held on the basis of voters’ list the members who have renewed their memberships up-to 31.03.2019. The newly elected Office Bearers & Members C.E.C. shall assume charge of office w.e.f. 1st October, 2018. The tenure of all Office Bearers shall expire on 30.09.2019.   

                          

                                                                                                                              (IJAZ HUSSAIN)

                                                                                                                       SECRETARY GENERAL

 

                                                                  ELECTION SCHEDULE – 2018-19.

(1)     Circulation to all members & display of Election Schedule-2018-19 at Notice Boards of the Offices of the Association at Head Office/Zonal Office. (Monday, 16th July, 2018) 

(2)     Last date of Receipt of intimation by the Secretary General from members regarding any changes in the names of their representatives along-with necessary proof of eligibility.                                                                                                          (Thursday, 19th July, 2018)

(3)    Display of Provisional List of Members (consisting on Name of Representative, CNIC Number, NTN, S.T. Registration Number) Eligible to vote in Annual Election 2018-19 at Notice Boards of the Offices of the Association at Head Office/Zonal Office.  (Monday, 23rd July, 2018)

(4)    Last date of Receipt of any objections by the Secretary General from members who have any objection to the entries in the list of voters in writing: (Saturday, 28th July, 2018)

(5)    The intimation by the Secretary General regarding action on the objections or changes sent by members: (Thursday, 02nd August, 2018)

(6)    Any person aggrieved by the decision of the Secretary General may make a representation to the election commission:(Saturday, 04th August, 2018)

(7) Decision on representation of members by the Election Commission:                                                                                              (Tuesday, 07th August, 2018)

(8)    After the decision by the commission or in case the Commission fails to decide within the stipulated time provided in sub-rule (6), any person aggrieved by the decision of the commission may appeal to the Regulator of T.O on or before: (Friday, 10th August, 2018)

(9)    Decision of Regulator of T.O on appeal of member(s) on or before: (Saturday, 18th August, 2018) and his decision in this regard shall be final.

(10)      Display of Final List of Voters (consisting on Name of Representative, CNIC Number, NTN, S.T. Registration Number) at Notice Boards of the Offices of the Association at Head Office/Zonal Office. A copy of Final List of Voters to be submitted to the Regulator of T.O: (Monday, 20th August, 2018)   

(11)   Last date for submission of Nominations by the members for vacant posts of C.E.C: (Saturday, 25th August, 2018)

(12)      Provision of copy of the final list of voters shall be provided to each contesting candidate: (Monday, 27th August, 2018)

(13)     The nomination papers shall be scrutinized by the commission and list of candidates shall be displayed: (Monday, 27th August, 2018)

(14)   The objections, if any, to the nomination of the candidates can be filed to the election commission: (Tuesday, 28th August, 2018)

(15)     Decision of Election Commission on objections: (Thursday, 30th August, 2018)

(16)   After the decision by the commission or in case the Commission fails to decide within the stipulated time provided in sub-rule (6), any person aggrieved by the decision of the commission may appeal to the Regulator of T.O on or before: (Saturday, 01st   September, 2018)

(17)    Issuance of Notice of Annual General Body Meeting for the announcement of the Election Results/Oath Taking from Office Bearers and Newly Elected Members C.E.C. (Thursday, 06th September, 2018)

(18)   Decision of Regulator of T.O on appeal of member(s) on (Saturday, 08th September, 2018) and his decision in this regard shall be final.

(19)    Issuance/display of the final list of candidates:  (Monday, 10th September, 2018)

(20)    Withdrawal of candidates from Election 2018-19:   (Wednesday, 12th September, 2018)  

(21)     Polling for election of members of Executive Committee Corporate Class:  (Friday, 14th September, 2018)

(22)      Polling for election of members of Executive Committee Associate Class: (Friday, 14th September, 2018)

(23)      Last date for submission of Nominations for Office Bearers (Chairman / Senior Vice Chairman / Vice Chairman)             (Monday, 17th September, 2018)

(24)      The nomination papers shall be scrutinized by the commission and list of candidates shall be displayed: (Friday, 21st September, 2018)

(25)        The polling for election of Office Bearers (Chairman / Senior Vice Chairman/ Vice Chairman) in Executive Committee Meeting by secret ballot.   (Monday, 24th September, 2018)                                                                            

(26)        Announcement of final results of the election of members of Executive Committee and Office Bearers at the annual general meeting of Association to be called for this purpose on: (subject to confirmation of venue) (Saturday 29th September, 2018)                                                                                                      

(27)        Display of final results at the notice boards of the Head/Zonal offices of the Association within two days & submission of copy of final results to the Regulator of T.O: within seven days.

 

EXPLANATION:

Note: 1. POLLING HOURS SHALL BE 10:00 A.M. TO 4:00 P.M.           

  1. ELIGIBILITY OF CASTING VOTES/PARTICIPATION IN ELECTION:                                                                                           (A) Completion of Two Years of Membership.                                                                                                                           (B) Providing the proof of Filing Income Tax Return.                                                                                                                 (C) Proprietor/Partner/Director will be eligible to cast the vote or a person Not below the rank of General Manager authorized by the Board of Directors of the firm/Company.
  1. NIETHER POSTAL BALLOT NOR PROXY WILL BE ALLOWED.
  2. IN CASE OF ANY HOLIDAY(S) FALLING ON ANY OF THE ABOVE WORKING DAYS OF THE ELECTION SCHEDULE, THE NEXT WORKING DAY WOULD BE AUTOMATICALLY TREATED AS THE NEW DATE.